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Password Managers Are Not Only About Passwords!

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Are you using a Password Manager?

I do, and I manage over 60 accounts with my Sticky Password Manager, but that is not all.

It might seem obvious, but many people use the Password Management software to store only passwords forgetting about other critical private data that deserves to be secure but easily accessible.

Just recently, I become a British Citizen :-). Unfortunately, the application process took ages, and the amount of information I was required to provide was truly overwhelming.

You may now think, what this has to do with a Password Manager?

Stay with me; I will explain this shortly.

From time to time, all of us have to go through some complicated, paperwork-heavy processes during our lives. That might be a mortgage application, student loan, or Citizenship application.

Also, as you know, reducing bureaucracy is not the primary priority of our governments. We might be required to provide information about ourselves and our families going back years – wedding dates, names, middle names, etc.

Hard to admit, but I did not remember a lot of that stuff.

For example, for Citizenship applications, I had to type my parent’s wedding date and place. The date was not so bad, but the place? Although I was exempt from providing that information, I have been asked to give the same details about my grandparent’s wedding too! That was crazy; even my father did not remember that.

It took me weeks to collect all that data, and I knew I would not make the same mistake twice.

I will use this as an opportunity to make a centralized data storage for information like this. So in the future, I do not have to do this exercise again.

Use Password Manager to store Memos, Software Licenses, Anniversaries and more.

Password Managers are a great solution to store passwords and any important information that may be required in the situations described above.

Also, unlikely as possible,e you may need your grandparent’s date of birth or middle name one-day :-). Our relatives might be long dead, and any paperwork hard to find.

I needed that small piece of information, and I had a hard time finding out. I do not want to lose this information again, so I added it to my Password Manager database.

Some other types of data which most Password Managers can store.

  • IDENTITIES
  • SECURE MEMOS
  • BIRTHDAY DATE NAD PLACE
  • BIRTHDAY PLACE
  • CONTACT INFORMATION
  • WEBSITES BOOKMARKS
  • PAYMENT CARDS
  • BANK ACCOUNTS
  • MEMBERSHIPS
  • SOCIAL SECURITY NUMBER
  • NIN (NATIONAL INSURANCE NUMBER)
  • SOFTWARE LICENSES
  • ONLINE ACCOUNTS SECURITY QUESTIONS
  • ONLINE ACCOUNTS BACKUP CODES
  • PASSPORT NUMBER
  • ID CARD NUMBER
  • DOCUMENTS
  • SERVER DETAILS

What other information can I save in the Password Manager database?

Identities

Create identities for easy online registration or payments. Your password manager will automatically fill the required fields for you every time you create a new online account or making a purchase. Great for Amazon :-).

Software Licenses

Save your software licenses. I have over 30 license keys saved. Most of the time, you receive your license key via email.

Save the keys and relevant data in your Password Manager and delete the emails. Far more convenient and secure!

Secure Memos

Use your imagination for this one. I`m using this option to add important dates, Security Codes, Backup codes, or Software Licenses.

Whatever the information, as long as it is important to you, you may consider this option. Before adding a memo, check your Password Manager for a specific category where that data might be saved instead.

National Insurance Number or Social Security Number

I believe this is self-explanatory. Most Password Managers have a specific category for storing National Insurance numbers or Social Security Number if you are from the US. In many cases, this information is also a part of the Identity category.

Security Questions

Sometimes your password and login are not enough. Some online accounts require additional information like security questions.

Many Password Managers will allow you to add security questions when adding or creating a new password.

Backup Codes

One of the forms of Two-Factor Authentication or 2FA requires you to provide a token every time you log in to your online account, which has that option enabled.

Google Authenticator app is the tool often used to generate that token. In case your phone was damaged, or lost Backup Codes might be used to access your account. Keep them safe in your Password Manager.

Payment Cards

Keep your debit/credit cards details for easy online shopping.

Your Password Manager will automatically populate the relevant fields for you. Some Password Managers even remind you when the card is about to expire.

Bank Accounts

Keep the details of all your Bank Accounts in one place.

Documents

This is a great option! Keep your important documents and never search for them again if needed.

I wish all Password Managers will have this option.

Passport or ID Number

I wish I had this earlier. Keep all the relevant data safe in your Password Manager.

Do all Password Managers provide this functionality?

Unfortunately not, but let’s see what the most popular programs have to offer.

1Password

This is one of the most commonly used Password Managers. It is not free but offers most of the storage options I mentioned above.

Options/Categories Available:

  • Standard Logins
  • Secure Notes (Memos)
  • Credit Cards
  • Identities
  • Documents (Attachments)
  • Credit Cards
  • Bank Accounts
  • Social Security Number
  • Memberships
  • Passports
  • and a lot more

A great variety of options are available to you; however, you cannot create custom categories.

1Password options panel

LastPass

LastPass is also a great Password Manager. And as 1Password, it gives you the option for virtually any type of information you would like to store.

You can also create your custom categories or items.

Options/Categories Available:

  • Logins
  • Secure Notes (Memos)
  • Payment Cards
  • Address
  • Bank Accounts
  • Social Security Number
  • Drivers License
  • Memberships
  • Passports
  • and a lot more

Although the option for adding documents is not directly listed here, you may add attachments for almost any other category available.

DashLane

Another great Password Manager. Again, packed with different categories.

And you can also create your own categories.

Options/Categories Available:

  • Logins
  • Secure Notes (Memos)
  • Payment Cards
  • Emails
  • Legal Documents (not attachments)
  • Address
  • Bank Accounts
  • Social Security Number
  • Drivers License
  • Memberships
  • Passports
  • Paypal Accounts
  • and a lot more

All this and more are available to you. However, Dashlane currently does not have an option to upload attachments.

Dashlane memo categories panel

KeePassX

KeePassX is a free alternative to all the other Password Managers above.

It is highly flexible but not so intuitive to use as other managers. You can still attach files and create your own attributes.

Although the KeePassX does not look so glamorous as other Password Managers reviewed above, it is still a powerful and feature full manager.

Sticky Password

Sticky Password is my current choice, and although it does the job perfectly and provides a great number of options or categories, it is missing one essential feature, I cannot attach files! This is the only reason why I am in search of a new Password Manager.

Options/Categories Available:

  • Web Accounts
  • App Accounts
  • Bookmarks
  • Identities
  • Secure Memos
  • Using Templates:
  • Software License
  • Credit Cards
  • Bank Accounts
  • Passport
  • Student Card
  • and a lot more

You can also create templates under the Secure Memos category to create records for any other data type.

At the end of the day, no matter which Password Manager you use. All of them have a great number of features allowing you to store passwords and all sort of data you consider valuable and which deserves to be secure and easily accessible.

When writing this post, I discovered that there is only one option that is very significant to me and that some of the Password Managers do not provide – an ability to attach files.

Despite that, the most critical part of selecting the Password Manager is security.

Personally, I prefer Password Managers, which allows me to keep the database local. However, it is my responsibility, and I`m the only one to blame if something goes wrong.

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Thomas Wzorek

I’m a Systems Applications Developer writing software in C# and .NET with interest in Cyber Security and Systems Administration. I divide my time between my family and passion for programming using .NET Technology and my favorite language, C#. If I’m not in Visual Studio, I’m probably trying to catch up with the continuously evolving Tech-World, researching Online Security & Privacy, and chasing the latest Data Breaches.